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The Ultimate Guide to Choosing the Right Copy Paper for Your Needs

The Ultimate Guide to Choosing the Right Copy Paper for Your Needs

The Ultimate Guide to Choosing the Right Copy Paper for Your Needs

Copy paper is a staple in any office, but with so many different brands and types of paper on the market, it can be tough to know which one is right for you. This guide will walk you through the factors to consider when choosing copy paper, and recommend some of the best brands on the market.

Factors to Consider When Choosing Copy Paper

There are a few key factors to consider when choosing copy paper:

  • Paper weight: Paper weight is measured in grams per square meter (gsm). The higher the gsm, the thicker the paper. For general office use, a paper weight of 20-24 gsm is sufficient. For heavier documents or presentations, you may want to choose a paper weight of 28-32 gsm.
  • Brightness: Brightness is measured on a scale of 1-100, with 100 being the brightest. Brighter paper will give your documents a crisper appearance. However, brighter paper can also be more expensive.
  • Finish: The finish of a paper refers to how it feels to the touch. There are two main types of finishes: coated and uncoated. Coated paper has a smooth, glossy finish, while uncoated paper has a rougher, matte finish. Coated paper is more expensive, but it also provides better image quality. Uncoated paper is less expensive, but it is not as well-suited for printing images.
  • Recycled content: Many people prefer to use recycled copy paper. Recycled paper is made from post-consumer waste, so it is better for the environment. However, recycled paper may not be as bright or smooth as virgin paper.

Recommended Brands of Copy Paper

Here are a few of the best brands of copy paper on the market:

  • Boise X9: Boise X9 is a high-quality, coated paper that offers excellent image quality. It is a good choice for printing presentations, reports, and other documents that need to look their best.
  • Hammermill Copy Plus® Printer Paper: Copy Plus® Printer Paper is a popular choice for general office use. It is a good value for the price, and it offers a good balance of brightness, smoothness, and opacity.
    Hammermill Copy Plus Printer Paper
  • Office Depot brand Paper: Office Depot brand Paper is a coated paper that offers a smooth, glossy finish. It is a good choice for printing marketing materials, brochures, and other documents that need to make a visual impact.
        Office Depot Copy Paper

How to Choose the Right Copy Paper for Your Needs

Now that you know what to look for in copy paper, you can start shopping around for the right brand for your needs. Here are a few tips to help you choose the right paper:

  • Consider your budget: Copy paper can range in price from a few dollars to over $10 per ream. Set a budget before you start shopping so that you don't overspend.
  • Think about your needs: What will you be using the paper for? If you need paper for general office use, a mid-range paper will be sufficient. If you need paper for printing presentations or marketing materials, you may want to choose a higher-quality paper.
  • Read reviews: Before you buy a particular brand of copy paper, read online reviews to see what other people have to say about it. This will help you get an idea of the paper's quality and performance.


Choosing the right copy paper for your needs doesn't have to be difficult. By considering the factors in this guide, you can find a paper that meets your budget, your needs, and your expectations.

If you're ready to buy copy paper, click here to see our selection of top-quality brands. We offer free shipping on orders over $1,699, and we guarantee your satisfaction.


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